From Rules of work in a reading room at the President’s Archives

1. For reception of the sanction to work in a reading room the researcher represents:

1. The official letter of the organization which have directed him (her) to the President’s Archives, in which are specified a surname, a name, a patronymic of the researcher, his (her) post, a scientific degree (rank), the purpose and a subject of research, its chronological frameworks. The letter should be issued on the official stamp form of the organization, is signed by his (her) first head.
2. The Plan of research certified by the supervisor of studies.

Citizens are admitted to work with documents under personal applications.

Foreign researchers are gone through the formalities on the equal rights with citizens of Kazakhstan, on the basis of the official letter of the organization accepting them or a foreign scientific institute, and also under the personal application.

The Archives limits access of users to the documents containing the information on the facts, events and circumstances of a private life of the concrete person if term in 75 years from the moment of creation of such documents has not expired. To such documents and affairs concern: personal, investigatory, actions of proceeding, documents of the personnel services, the personified materials of censuses, sociological and other inspections, the information on a state of health, personal correspondence of intimate character.

Using archival documents of a personal origin: probably with the consent of owners or their successors.

On documents which have not lost the operative importance, and entered Archives before expiry of the term of departmental storage (15 years) the written sanction of the organization — fund formator is necessary.

The sanction to using documents of the President's Archives of the Republic of Kazakhstan to researchers is given by Director or Deputy Director.

2. Registration

1. The researcher allowed to work with the Archives documents, should familiarize with Rules of work in a reading room, then fill the form of the established sample, 2 copies of a card with subject of research.
2. With a goal of rendering assistance in selection of documents and work with them the scientific and inquiry device to archival documents is given to the Researcher: inventories, lists, the catalogues, the automated information retrieval systems and databases, guidebooks, and if necessary, will be organized consultations of the Archives’ leading experts.
3. Orders for reception of documents are made out by filling the requirement form with the indication fund number, the inventory, unit of storage and brief heading of affairs. The researcher can reserve simultaneously no more than 20 affairs and 5 inventories, 10 rollers of microfilms.
4. To the researcher the affairs stand out concerning only to a subject of research, for the term of no more than a month.
5. In case the Researcher did not work in a reading room within two weeks, the picked up materials come back to the archival storage. As a rule, at presence of copies originals of documents do not stand out.
6. The affairs reserved by the Researcher, stand out over a day from the moment of the order. During summer period (from June 1, to September 1), orders for delivery of affairs are accepted not less than to 2 days.
7. With a goal in securing of safety, instead of original documents for the period 1918-1946 stand out microcopies on film carriers (microfilms).

3. The researcher is obliged:

1. At visiting a reading room to observe the established operating procedure, to undersign for the book of visitings.
2. Records should be done in writing-books with the numbered sheets, by pen, with a legible handwriting, on one side of a sheet. The writing-book should be signed by the researcher and is certified by the employee of a reading room.
3. At receipt of documents to check up their physical conditions, to undersign for a sheet of delivery. The signature of the researcher certifies, that he (she) takes up the responsibility for them for the period of using.
4. In case of defect or damage of the document detection to inform on it to the employee of a reading room.
5. Accurately to fill sheets after using of affairs, with the indication of date, a subject of research and the used sheets.
6. The received archival affairs and writing-books with records daily, upon ending of work should be given up to the employee of a reading room.

4. The researcher has the right:

To do brief extracts and to write down the contents of documents, specifying a kind of the document, its author. Records, extracts from documents should have the Archives? search data, number of fund, the inventory, affairs, a sheet.

5. The researcher's responsibility:

For conformity of the information brought by him (her) in the publication to the contents of the used archival documents.

6. It is forbidden to the researcher:

To bring in a reading room the books, printed materials, bags, packages, the photo equipment, movie cameras (except for the cases specially agreed with the Archives Administration; to take out documents from a reading room, to pass other persons, to do in documents of a mark, to underline, to bend corners.



The researcher, who disturbed Rules of work in a reading room, can be deprived the right to be engaged in a reading room temporarily or constantly.

In cases of plunder or deliberate damage of documents, and also modification in their text, guilty are made responsibility according to the legislation of the Republic of Kazakhstan.


Reading room hours:

Monday-Thursday: 10.00 a.m. — 5.00 p.m.
Break: 12.00 — 1.00 p.m.
Days off: Friday — Sunday